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freispace feature overview

Save time and money.
And nerves.

It's time to plan your post-production more efficiently, streamline your workflows and optimize your resources.

Postproduction provider team planning and scheduling

Resource planning

Disposition & scheduling

Organize and manage your employees and resources efficiently. With freispace, you can easily plan and allocate staff, freelancers, workstations, suites, licenses and other resources to ensure optimal capacity utilization and a smooth project flow.

Resource management

Milestones & phases

Project planning

Create project plans in Gantt style with dependencies, milestones and phases. You can convert entries into bookings at any time and track changes in real time. With freispace you have full control over your projects and can realize them efficiently and successfully.

Project planning

Documents, metadata, statuses, deadlines

Centralized information hub

All project-relevant data such as deadlines, approvals, tech specs and delivery conditions in one place, centralized and secure. freispace ensures a high level of transparency by making important information available at any time and allowing them to be shared as required.

Data dashboard

Evaluations & analyzes

Analyze the use of your resources with detailed reports. freispace provides valuable insights into utilization and internal costs to make informed decisions and increase efficiency.

Usage analytics

Accounting, cost reports, overheads

Controlling & Reporting

Detailed cost reports for billing projects and evaluating internal costs.

Budgeting & controlling

Working hours, holidays, absences

Time recording

Record your employees' working hours easily and accurately. With freispace's integrated time recording, you can easily document and evaluate working hours, break times and absences as well as manage holidays and overtime.

  • Legally compliant time recording

Invoices, customers, payments

Billing

Manage your customers, keep track of payments and manage your invoices efficiently. With freispace, you can create, send and archive invoices in compliance with regulations.

  • Compatible with European eInvoicing
  • Legally compliant

Invoicing

To-Dos

Task Management

Seamlessly integrated task management for efficient organisation of your projects. Set deadlines, prioritize tasks, assign them to team members and keep track of progress.

Task Management

CSRD regulations, CO2e reports, emissions calculation

CO2e emissions tracking

Automated calculation and tracking of your post-production CO2e emissions – for compliance with CSRD regulations and reporting to customers and stakeholders.

CO2e Tracking

Physical media tracking in freispace: drives, camera cards and LTO tapes with capacity and offload status

Drives, camera cards, LTO tapes

Physical media tracking

Keep a record of every drive, camera card, flash drive and LTO tape your facility handles, with capacity used and total, owner, assigned project, location and your own custom statuses. Each item holds a searchable list of the files recorded on it, and version history for media that leaves the building and comes back.

Build step-by-step ingest workflows – offload, QC and whatever follows – with automatic triggers and notifications as each step completes. Comments, photos and file attachments live on the media item itself, and a barcode with an external number lets reception scan media in and out. Available from September 2026 as an add-on module.

Physical media tracking

orgAI

Integrated AI Assistant

orgAI

Our integrated AI assistant orgAI is trained on verified post-production knowledge and can answer questions using live freispace data while respecting user permissions.

orgAI

The little things

An overview of practical functions that make your day-to-day work even easier.

User permissions

for simple personnel administration

Single Sign-On

for a secure and even faster login

Mobile-compatible

for access from anywhere and with any device

Activity log

for tracking all changes

Calendar export

for integration into any calendar

Filters

by resources, names, and more

File storage

to keep all documents in one place

Custom fields

for individualization and adaptation to your own workflows

Export

all data – for printing, as Excel, CSV, PDF or vCards

Dark & light mode

light or dark interface depending on user requirements

Real-time views

always see the current status like with Google Docs

Universal search

to find any information quickly

Open API

for seamless integration into other tools

Hallway screens

for the signage of entrance areas and corridors

Customizable

in all places: Views, number ranges, currencies, regions, languages, ...

Undo

functionality to undo deletions and other changes

Frequently asked questions

How does freispace help with disposition & scheduling?
Organise and manage your employees and resources efficiently. With freispace, you can easily plan and allocate staff, freelancers, workstations, suites, licences and other resources to ensure optimal capacity utilisation and a smooth project flow.
How does freispace help with project planning?
Create project plans in Gantt style with dependencies, milestones and phases. You can convert entries into bookings at any time and track changes in real time. With freispace you have full control over your projects and can realise them efficiently and successfully.
What kind of evaluations & analyses does freispace offer?
freispace provides you with a variety of evaluation options to gain insights into your resource utilisation, project progress and team performance. You can create custom reports and dashboards to make informed decisions and optimise your workflows as well as increase efficiency.
How does freispace handle time recording?
Record your employees' working hours easily and accurately. With freispace's integrated time recording, you can easily document and evaluate working hours, break times and absences as well as manage holidays and overtime.
What are the benefits of freispace's task management?
freispace offers a comprehensive task management system that allows you to create, assign, and track tasks easily. You can set deadlines, priorities, and dependencies to ensure that your team stays on track and meets project goals. Task management is directly integrated and does not need an additional tool.
Does freispace have a media library?
Yes – freispace calls it Physical Media Tracking. It is a physical media library for post-production: every drive, camera card, flash drive and LTO tape your facility handles, each with capacity, owner, assigned project, location and custom status, plus a searchable contents list of the files recorded on it. Read more about physical media tracking.
What is the benefit of Single Sign-On?
Single Sign-On (SSO) simplifies the user experience by allowing users to log in through their company credentials, e.g. Microsoft Entra or Google Workspace, reducing the need to remember multiple passwords and improving security.
What devices does freispace work on? Does freispace work on mobile?
freispace is a web-based application and works on all devices with a modern web browser. This includes desktops, laptops, tablets, and smartphones, allowing you to manage your projects and resources from anywhere. freispace is fully touch-optimised and adapts to any screen size.
What is the purpose of custom fields?
Custom fields allow you to extend freispace for individualisation and adaptation to your own workflows. You can create and manage custom fields for different entities, such as resources, projects, or bookings, to capture additional information that is relevant to your organisation.
How much does each freispace module or feature cost?
All freispace tiers include all features. Some features may have slight limitations, but generally, every team can use all features at no additional cost.
What makes freispace stand out?

freispace has a few key differentiators:

  • freispace is intuitive and easy-to-use, reducing onboarding times drastically
  • freispace is AI-Native, meaning it not only includes AI features, but also allows your company AI to interact with it
  • freispace is modern, web-based and fast - making it a joy to use
  • It does not price per user, making it cost-effective for teams of all sizes
Contact +49 30 754 369 31 hi@freispace.com
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