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Billing, well integrated

From booking to invoicing to payment with European eInvoicing compliant accounting

For once, truly integrated invoicing

Convert bookings directly into invoices, with automatic matching of clients, line items, prices and amounts.

Link bookings to invoices to see invoiced bookings and payment status.

Define frequently used text snippets and use placeholders for dates and information.

Track clients and payments

Manage your customers and their details, addresses, contact information and payment terms.

Set up customised pricing for customers, customer groups, and issuing companies – and any combination of these.

Track invoice payment status.

Flexible and adaptable

Designed for the most demanding organisations:
Multi-tenant, multi-country, multi-currency and multi-lingual.

Fully customisable templates and layouts.

Craft beautiful and well-structured quotes and offers, and win clients.

Feature Set

An extract of the functionality of our billing solution

Manage clients

Manage clients including addresses, custom terms & settings

Client contacts

Manage customer contacts with all information, with export options

Invoice multiple bookings

Create invoices from a single or multiple bookings

Track invoiced bookings

View invoice details and payment status directly in your bookings

Custom pricing

Create complex pricing structures by currency, company, client, client group or product group, and any combination of the above

Drag & Drop

Quick and intuitive reordering of line items

Surcharges & Discounts

Add surcharges and discounts, either as fixed values or percentages, to items or the total amount

Preview

Get an accurate preview of the final documents

Duplicate

Duplicate any document as a starting point

Custom templates

Complete control over layout and styling

Text snippets

Create reusable text snippets for yourself or your team

Placeholders

Use placeholders in your text, such as dates or client details

Download or print

Export or print generated documents at any time, including drafts

Print settings

Customise output with options such as fold marks, item numbers and EPC QR codes

Compliance check

Built-in logic check for required data

Filtering

Filter invoices by status, customer, issuer, etc.

Due date tracking

Track due dates and see status at a glance

Payments

Track incoming payments, view payment status

Compliant archiving

Invoices are stored and archived according to regulations
(e.g. German GoBD)

Custom numbering

Customise numbering sequences with placeholders

Multi-tenant/company

Write documents from multiple legal entities

Multilingual

Create documents in the client's language

Customisation

Customise everything from units to tax rates and VAT rules

EU eInvoicing

EU eInvoicing compliant
(incl. German E-Rechnung, ZUGFeRD, French Factur-X)

Frequently asked questions

What is Billing & Invoicing?
Billing & Invoicing refers to the process of creating and managing invoices for goods and services provided to clients. It includes tracking payments, managing billing cycles, and ensuring compliance with tax regulations. freispace includes comprehensive tools for automating and streamlining the billing process.
How does the integrated invoicing work?
Convert bookings directly into invoices, with automatic matching of clients, line items, prices and amounts.
What are the benefits of using freispace for billing?
freispace offers a range of benefits for billing, including automation of invoice generation, easy tracking of payments, and comprehensive reporting tools. This helps businesses save time and reduce errors in their billing processes.
How can I track invoiced bookings?
Link bookings to invoices to see invoiced bookings and payment status.
How can I manage recurring invoices?
Set up recurring invoices in freispace to automate billing for subscription-based services or ongoing projects.
How can I customize my invoices?
freispace allows you to customize your invoices with your branding, including logos, colors, and personalized messages.
Can I use text snippets and placeholders in invoices?"
Yes. Define frequently used text snippets and use placeholders for dates and information.
How do I manage clients and their details?
freispace provides a client management system where you can store and manage all client information, including contact details, billing information, and payment terms.
Can I set up customized pricing?
Yes. freispace allows you to create customized pricing plans for different clients or projects, including discounts, special rates, and more.
How do I track invoice payment status?
freispace provides tools to track the payment status of invoices, including reminders for overdue payments and reports on outstanding invoices.
What are the flexibility and adaptability features of freispace?
Designed for the most demanding organisations: Multi-tenant, multi-country, multi-currency and multi-lingual support as well as 100% customizable templates allow for a tailored invoicing experience.
Can I create quotes and offers?
Yes. Craft beautiful and well-structured quotes and offers, and win clients.
Is freispace EU e-Invoicing compliant?
Yes. freispace is compliant with EU e-Invoicing regulations, including German E-Rechnung, ZUGFeRD, and French Factur-X standards.
Is freispace GoBD compliant?
Yes. freispace is compliant with GoBD regulations, ensuring proper documentation and archiving of electronic invoices in Germany.
What are the custom pricing capabilities?
Create complex pricing structures by currency, company, client, client group or product group, and any combination of the above.
Is there a drag & drop feature for line items?
Yes - reorder line items quickly and intuitively by drag and drop.
Can I add surcharges and discounts?
Yes. freispace allows you to add surcharges and discounts, either as fixed values or percentages, to items or the total amount.
Is there a document preview feature?
Yes. Get an accurate preview of the final documents.
Do I have control over document layout and styling?
Yes, you have complete control over layout and styling.
Is there compliant archiving for invoices?
Invoices are stored and archived according to regulations (e.g. German GoBD).
Can I write documents from multiple legal entities?
Yes, issue documents from multiple legal entities. You can also define custom pricing, currency etc. per entity.
What can be customized in terms of units, tax rates, and VAT rules?
Customise everything from units to tax rates and VAT rules.
Contact +49 30 754 369 31 hi@freispace.com
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